The same sheet, every time
Each document you extract with the Parser Template is added at the bottom of the linked sheet, whether it came from Data Lab, the API or Zapier.
Integration · Built into ParserBee
Send PDF and invoice data to Google Sheets automatically
Link a Parser Template to a Google Sheet once. Every invoice, receipt or order you extract after that lands as new rows, one row per line item, with no Zap and no copy and paste.
No Zapier needed One row per line item PDFs, scans and photos
Built inNew rows in secondsWorks with Data Lab and the API
Start with 25 free pages. No credit card. Stuck? Our team sets it up with you.
One row per line item
Each invoice line gets its own row, with the invoice number, vendor and date repeated, so you can filter, sort and pivot straight away.
Or a new sheet per batch
Prefer a fresh file? Export any Data Lab batch to a new spreadsheet in one click, with a formatted header row.
- How it connects
- Built in
- Set-up time
- About 2 minutes
- You need
- A Google account
- Best for
- A running log of invoices, receipts or orders that the whole team can see
Step by step
Set up Google Sheets in a few minutes
- 1
Build a Parser Template
A Parser Template is the list of fields you want from each invoice, receipt or order. Upload one sample and the AI suggests the fields, or start from a ready-made one in the template library. Every supplier's layout then comes back with the same fields.
New accounts get 25 free pages, no credit card.
- 2
Connect your Google account
Open the Parser Template and scroll to Integrations at the bottom of the page. On the Google Sheets row, click Connect. You can also connect from Settings > Integrations.
Google asks you to choose an account and allow access. ParserBee can only see files it creates in your Drive and sheets you pick for it; nothing else in your Google account.
- 3
Choose where the rows go
Click Set up on the Google Sheets row, then pick one:
- Create a new sheet: ParserBee makes a sheet in your Drive with a column for every field.
- Choose a sheet from Google Drive: rows go into its first tab. Columns whose names match your fields are filled, and missing ones are added at the end.
Click Save Integration.
- 4
Extract documents and watch the rows arrive
Extract documents as usual: a batch in Data Lab, a call to the API, or a Zap. Each one is added as new rows at the bottom of the sheet. Only documents you extract after setup are added.
The row now shows the sheet's name. Open takes you to it, and the ... menu has Change sheet, Pause or Resume, and Remove integration (the sheet and its rows stay in your Drive).
- 5
Optional: export a Data Lab batch to a new sheet
In Data Lab, run a batch, then click Export to Google Sheets next to Download as Excel, Export as CSV and Print to PDF. ParserBee creates a new spreadsheet, writes every row with a formatted header, and opens it in a new tab.
Every export makes a new file; it never overwrites an earlier one.
Set-up help from real people
Stuck, or short on time? We will set it up with you.
Send us one sample document and tell us where the data should go. Our team builds the Parser Template, connects Google Sheets and checks the first rows with you, end to end. Stuck halfway? Send a message and we pick it up from exactly where you are.
- We build or fine-tune the Parser Template for your documents
- We connect Google Sheets and test it with a real document
- We fix whatever is blocking you, at any step
Talk to the ParserBee team
Tell us about your documents and your tool. We reply with the next step, or set it up together with you.
Chat with our team →Email support@parserbee.comGet your first rows in Google Sheets today
Create a free account, build a Parser Template from one sample invoice and link your sheet. 25 free pages, no credit card.
Your columns
What lands in the sheet
Columns follow your Parser Template, with three extra columns that tell you where each row came from.
| Column | What it holds |
|---|---|
| Source File | The name of the document the row came from |
| Your fields | One column per field, named after it: invoice_number becomes Invoice Number. List fields such as line items get one row per item. |
| Extracted At | When ParserBee read the document |
| ParserBee Reference | A code for the extraction. Quote it if you contact support about a row. |
Good to know
Tips for a smooth set-up
Move columns freely
ParserBee finds each column by the name in row 1. If you rename a heading, it adds a new column with its own name.
New fields add columns
Add a field to the Parser Template and its column appears at the end of the sheet with the next document.
One sheet per Parser Template
Use a separate Parser Template, and a separate sheet, for each document type.
Pause without losing anything
Pause stops new rows and keeps the setup. Resume carries on from the next document.
Disconnect any time
Settings > Integrations > Disconnect removes ParserBee's access. Your sheets stay in your Drive.
Need Excel instead?
Data Lab downloads any batch as an Excel or CSV file, with the same one-row-per-line layout.
FAQ
Google Sheets questions
Do I need Zapier to send data to Google Sheets?
No. Google Sheets is built into ParserBee: link a Parser Template to a sheet and every extraction is added on its own. Use Zapier only if you also want to send the data to other apps.
What can ParserBee see in my Google Drive?
Only files it creates and sheets you pick for it. It cannot see, edit or delete anything else in your Google account.
Does it work with scanned PDFs and phone photos?
Yes. ParserBee reads digital PDFs, scanned PDFs and photos (JPG, PNG, WebP and HEIC), so a crumpled receipt and a supplier's PDF land in the same sheet.
How are invoice line items added?
Each line item gets its own row, and the invoice's own fields (number, date, vendor, total) are repeated on every row. A document with no list fields is one row.
Are documents I extracted before setup added?
No. Only documents you extract after you save the integration are added. To get older results into a sheet, run them through Data Lab again and use Export to Google Sheets.
Does the Google Sheets integration cost extra?
No. You pay only page credits for the extraction itself: 1 per page. Paid plans start at $29 per month; see pricing.
More integrations
Send your data somewhere else too
Put Google Sheets on autopilot
Invoices, receipts, purchase orders and more, read once and sent where your team works.