Every extraction, every source
Documents from Data Lab, the API and Zapier all land in the same table, a few seconds after each extraction.
Integration · Built into ParserBee
Turn PDFs and invoices into Airtable records automatically
Link a Parser Template to an Airtable table once. Every document you extract after that becomes rows in your base, with a column for every field and the file attached to each row.
No Zapier needed Columns created for you Never deletes anything
Built inFile on every rowYour own columns are safe
Start with 25 free pages. No credit card. Stuck? Our team sets it up with you.
Columns made for you
A new table gets a column for every field. Add a field later and its column is created with the next document.
Built for review
Each row carries the file name, the document itself and a reference code, so your team can check, tag and approve in Airtable.
- How it connects
- Built in
- Set-up time
- About 2 minutes
- You need
- An Airtable account
- Best for
- Teams that review, approve or track documents in a base
Step by step
Set up Airtable in four steps
- 1
Build a Parser Template
A Parser Template is the list of fields you want from each document. Upload one sample and the AI suggests the fields, or start from a ready-made one in the template library. Every supplier's layout then comes back with the same fields.
New accounts get 25 free pages, no credit card.
- 2
Connect Airtable
Open the Parser Template, scroll to Integrations, and click Connect on the Airtable row (or use Settings > Integrations).
Airtable asks which bases ParserBee may use. Pick one or more, then click Grant access. ParserBee can only see those bases. It adds rows, adds columns when your Parser Template needs them, and never deletes anything.
- 3
Choose the base and table
Click Set up, pick the Airtable base, then the Table:
- Create a new table (the easiest): a column for every field, plus Source File, Document, Extracted At and ParserBee Reference.
- An existing table: columns whose names match your fields are filled (“Invoice Number” matches invoice_number), and a column is added for each field with no match.
Click Save Integration.
- 4
Extract documents
Extract a document in Data Lab, through the API or with Zapier, and the rows appear in Airtable a few seconds later. Only documents you extract after setup are sent.
Open goes straight to the table. The ... menu has Change table, Update columns (puts back a column you deleted by mistake), Pause or Resume, and Remove integration.
Set-up help from real people
Stuck, or short on time? We will set it up with you.
Send us one sample document and tell us where the data should go. Our team builds the Parser Template, connects Airtable and checks the first rows with you, end to end. Stuck halfway? Send a message and we pick it up from exactly where you are.
- We build or fine-tune the Parser Template for your documents
- We connect Airtable and test it with a real document
- We fix whatever is blocking you, at any step
Talk to the ParserBee team
Tell us about your documents and your tool. We reply with the next step, or set it up together with you.
Chat with our team →Email support@parserbee.comFill your first Airtable base today
Create a free account, build a Parser Template from one sample document and link a table. 25 free pages, no credit card.
Your columns
What each record holds
Rows work like the Excel export: one row per list item, with the document's own fields repeated on every row so you can filter, sort and group.
| Column | What it holds |
|---|---|
| Source File | The file name of the document |
| Your fields | One column per field, named after it. Number and yes/no fields get number and checkbox columns. |
| Document | The document itself, as an Airtable attachment |
| Extracted At | When ParserBee read the document |
| ParserBee Reference | A code for the extraction. Quote it if you contact support about a row. |
Good to know
Tips for a smooth set-up
One table per Parser Template
Each Parser Template sends to one table. Several Parser Templates can share a table if you like.
Rename columns freely
ParserBee keeps sending to a renamed column. Delete one and it stops filling it until you click Update columns.
Your own columns are safe
Columns ParserBee does not use (notes, status, owner) are never touched.
Dates are never guessed
A date goes to a date column only when it cannot be misread, like 2026-05-22. 05/06/2026 stays text rather than risk swapping day and month.
Airtable limits apply
Airtable's free plan holds 1,000 rows per base. When a base is full, Airtable refuses new rows.
Creator access to add columns
If you can only edit a base, pick an existing table that already has the columns you need.
FAQ
Airtable questions
Do I need Zapier to send data to Airtable?
No. Airtable is built into ParserBee, so there is no Zap to build or pay for. Zapier is still useful if you also want to send the data to other apps.
What can ParserBee do in my Airtable account?
Only what the integration needs, in the bases you pick: add rows, and add columns when your Parser Template needs them. It never deletes anything in Airtable.
Can I use a table I already have?
Yes. Pick it in setup. Columns whose names match your fields are filled, a column is added for each field with no match, and your other columns are left alone.
How are invoice line items added?
Each line item gets its own row, with the invoice's own fields repeated on every row. A document with no list fields is one row.
Does it work on Airtable's free plan?
Yes. The free plan holds 1,000 rows per base; when a base is full, Airtable refuses new rows until you make room or upgrade.
Does the Airtable integration cost extra?
No. You pay only page credits for the extraction itself: 1 per page. Paid plans start at $29 per month; see pricing.
More integrations
Send your data somewhere else too
Put Airtable on autopilot
Invoices, receipts, purchase orders and more, read once and sent where your team works.